Selecting Calibration Software

Select the right calibration management software for your business through our easy to use checklist

How to Use the Checklist

Download the Calibration Management Software Checklist

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How to choose calibration management software

Choosing the right software for your business can be challenging, especially in the modern age when there are countless systems that perform very similar tasks or solve similar problems.

Calibration management software is no different, and there are many software packages on the market which are put into the categories 'calibration management software' and 'gauge management software'. We’ve developed a downloadable checklist template to help you compare and evaluate different calibration management tools to help you find the right one for your business.

Firstly, it’s important to look for the right type of system:

  • Calibration management software
    Used by owners of measuring equipment to maintain quality assurance standards relating to the use of such equipment in their organisation.
  • Calibration laboratory management software
    Used by subcontract calibrators for order processing and job control in their calibration laboratories.
  • Measuring equipment manufacturer software
    Used to confirm fitness for use and provide traceability for equipment leaving a manufacturer's premises.
  • Calibration software
    Used by anyone with a computer-based calibration system to capture readings from calibrators themselves. Often done using spreadsheets, or manual entry.

We have dedicated an article looking at the types calibration management systems available, but for now, this article is mainly concerned with the first category: Calibration Management Software, and some reference to Calibration Software.

Using the checklist

The checklist has been developed as part of the software evaluation process. We have identified 6 main steps to take before proceeding with system implementation:

  1. Describe your starting point and existing practice in detail
  2. Establish any constraints affecting future operation of the system
  3. Draw up a detailed functional specification of your requirements
  4. Detail any proposed changes to working practices
  5. Agree these with your management, colleagues and IT department
  6. Evaluate your options for implementing the system

This checklist fits into step 3 and 6, Draw up a detailed functionality specification of your requirements and Evaluated your options for implementing the system.

Your Business Requirements

The first step you’ll need to take is determining which features are most important to your business. Your business is unique, and your requirements from a calibration management software are unique to your business. The physical environments, operational practices, calibration requirements and IT resources inside your factory, in your industry, will vary greatly between you, your competitors, or your customers.

The downloadable checklist is created on a scale of 0-5, where:

  • 5 = we must have this feature
  • 3 = we will probably need this feature in the future
  • 1 = we might need this feature in the future
  • 0 = this feature is of no interest to us

With other scores fitting in between these measures.

Considering options

You’ll then need to evaluate the options available. You may know some already, but if not, you can easily find some by searching on Google for Calibration Management Software, or using a guide like Capterra or Software Advice. Also, why not consider Valuechain’s Calibrate in your assessment?

Once you have your list of options, you can evaluate the market offerings against this checklist and give each candidate a score between 0-5.

  • 0 = not available
  • 1 = coming soon (so we are told)
  • 2 = there, but not as we want
  • 3 = acceptable
  • 3 = more or less what we want
  • 5 = exactly what we want

This type of approach is subjective but it gives you a rational basis for comparison and discussion.

Evaluating your options

The checklist provides a weighted score for each option based on the rankings you’ve given it. In this case, the best option for your business should be the one with the highest score.

However, this is only an indication, as your top scoring option could score badly on 1 or 2 of your most important features, or may force you to compromise on some nice to haves.

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